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Long-term archiving of e-mails in PDF
You want to archive your emails as PDF - WITH all attachments directly in the PDF?

At the latest since the DSGVO, everyone has really noticed it: In e-business, e-mail communication including attachments with tax-relevant content must be archived electronically during the entire legal retention period. But what exactly does such archiving look like? Is the procedure also legally secure? With OLXConvert you have a comfortable and legally secure long-term archiving of your electronic communication in the universal PDF format - including the attached documents.

Fully secured

In the event of a tax audit, it would be fatal if information were missing. With Convert you are on the safe side: The software converts your e-mail messages completely including all attachments. And it does so with all relevant electronic document stamps such as sender, send date, recipient, attachments and subject. All attachments as well as the message are embedded in the original PDF document and can be opened directly from it.

Easy installation and use

Convert is installed in just a few clicks. You don't need any previous knowledge and you don't have to change your usual workflow either. All additional functions are fully integrated into Outlook. So you can continue your usual workflow unimpaired and comfortably.

Integratable Internet Mail Header

You want to be on the safe side and additionally archive the Internet mail headers of the messages? With Convert you can easily integrate all Internet mail headers into the PDF document - either directly or as an attachment. This way there can be no uncertainties about the origin of the archived documents.

Uniform and clear

Your archived messages always have consistent header information. This means that the most important parameters of the message can be viewed immediately - and WITHOUT changing the original information.

Comfortable and flexible

Choose from three variants as storage location for their converted documents: First, you can have the generated PDF documents returned directly for display. Or you can determine where the document should be saved each time it is converted. As a third option, you can specify a dedicated storage location (e.g. on a server drive or a NAS).

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Features

  • Long-term archiving of your e-mail traffic
  • All email attachments embedded 1:1 directly in the PDF
  • Complete Internet mail header as attached text file
  • Conversion directly from Outlook with right mouse click
  • PDF conversion
  • Freely selectable storage location
  • Uniform header information/appearance
  • Fully integrated with Outlook

  • and many more practical features...

Awards

Buy

✓ free trial versions
✓ free updates and support
✓ no maintenance fees
✓ 100% crediting of existing licenses

Licensing:
per workstation

Prices plus statutory VAT (net)

LicensesPricePer license
159 €59 €
2113 €56 €
3166 €55 €
4220 €55 €
5272 €54 €
6325 €54 €
7377 €53 €
8429 €53 €
9480 €53 €
10531 €53 €
11582 €52 €
12632 €52 €
13682 €52 €
14732 €52 €
15781 €52 €
16830 €51 €
17878 €51 €
18926 €51 €
19974 €51 €
20102.249 €5112 €
 ask for other price scales

System

Type: Outlook AddIn   
Code:    
Setup:   

Installation: client-side
digitally signed

References ( 103 )

Sun. 04.12.2022 15:01
Albert Judith [ 2010]Althausen Mark-Peter [ 2007]
aperio [ 2010]Architects Johannsen + Partner [ 2007]
Architects Roth+Haas [ 2007]Architecture Bingen [ 2013]
Architekturbüro Timm [ 2016]Architekturbüro Zimmermann GmbH [ 2007]
Baugenossenschaft Aichach [ 2013]Baumann Bauunternehmen GmbH [ 2016]
Berlin-RealEstate [ 2007]Blaser Metallbau AG [ 2007]
Bulthaup GmbH & Co KG [ 2019]Buris Igor [ 2016]
Büroplan GmbH [ 2007]CONSUVATION GmbH [ 2021]
Cosanne Engineers Ltd [ 2021]DESY [ 2013]
Diedrich Sandersfeld GmbH & Co.KG [ 2019]dmp - digital- und offsetdruck gmbh [ 2007]
Three Plus Planning Group [ 2019]Dühr Michael [ 2021]
EB Wernicke [ 2013]EpiServe GmbH [ 2007]
FD Furnier Design GmbH [ 2007]Steyregg Forestry Administration [ 2019]
Friesleben Real Estate Ltd [ 2010]Fuchs-Stratmann Walter [ 2013]
Gasteiner Heilstollen [ 2007]Goethe University [ 2007]
Gottschalkson Wetzel RAe [ 2016]Greubel Yachtsport GmbH [ 2013]
H.I.T John Ltd [ 2019].Hammerl Robert [ 2007]
Suttrop local history society [ 2019]HEITEC AG [ 2013]
Hermasch Manfred [ 2016]Duke Walter [ 2019]
HÖCKER Polytechnik GmbH [ 2019]Hofmann Consulting & Data Processing Systems [ 2010]
Homburger Consulting GmbH [ 2016]Hruza Training and Communication KG [ 2007]
Hypoport Systems GmbH [ 2010]Infineon Technologies IT-Services GmbH [ 2016].
Engineering office Dirk Michael [ 2007]Ingenieurbüro Dr. Binnewies [ 2010]
Rolf Besten Engineering Office [ 2019]Inn-West GesmbH [ 2010]
ISHF - Your Partner on the Internet [ 2016]IT AUDIT GmbH [ 2010]
JULEX IT Services [ 2007]Law Firm C.U. Völker [ 2021]
Keil & Keil GbR [ 2010]KEMNA BAU Andrae GmbH & Co KG [ 2019]
Klossok & Eulenbach GmbH [ 2019]Sleeve Ansgar [ 2021]
Kottmayr Christian [ 2007]Krautheimer Werkstätten GmbH [ 2016]
State Parliament of Mecklenburg-Western Pomerania [ 2007]Lehmann Marcel [ 2021]
Lothar Beeck GmbH & Co KG [ 2016]MAST The Architectural Studio [ 2019]
MCC Medical CareCapital AG [ 2007]Metaplan GmbH [ 2021]
Music and data technology Uwe Horche [ 2007]Open Doors Germany [ 2010]
Pension Fund Cooperative VVaG [ 2016]Portas specialist company Feichter [ 2007].
PRESTIGIO Ltd [ 2019]Prinzinger Leopold [ 2019]
PROLUMENA [ 2019]Pummer Heinz [ 2019]
Richter Spielgeräte GmbH [ 2007]Riebel Lothar [ 2007]
RIMOS Hausverwaltung GmbH [ 2016]RMH Software [ 2016]
Roche Austria GmbH [ 2010]Roche Diagnostics GmbH [ 2007]
S-CON GmbH & Co KG [ 2019]Schaudinn Bernd [ 2016]
Schein Orthopädie Service KG [ 2007]SETUP BOVERMANN [ 2007]
Siemens AG Bamberg [ 2021]Siemens Healthcare GmbH [ 2016]
Spider Network Consulting GmbH [ 2013]StB Friedrich Trautwein [ 2019]
Stein+Holz Bauunternehmung GmbH [ 2013]str.ch [ 2007]
Subitec GmbH [ 2010]Sunshine Wintergarten GmbH [ 2010]
SysCon [ 2007]Tetra GmbH [ 2007]
ToK.UM UG [ 2019]Trautwein Friedrich [ 2016]
Verein Schuldnerhilfe Essen [ 2013]ViT Consulting [ 2016]
W-8 Construction Ltd [ 2007]Willibald Andreas [ 2010]
Willy Steffen [ 2013]WNS e.U [ 2016]
Wöffen Josef [ 2007]wuw-ibac consulting [ 2010].

Releases

Sun. 04.12.2022 14:48
6.0 planned PDF/A support
 
5.4 on test  Problem: MSG/EML type attachments are embedded in PDF without extension
5.406.2022License check on Outlook 2019 (-> OLX-UPGRADE may be required).
5.406.2022Ready for Exchange 2019 CU-11 SecurityUpdate (KB5008631)
5.406.2022Ready for Exchange 2019 CU-11 SecurityUpdate (KB5012698)
5.406.2022Ready for Exchange 2019 CU-12 (KB5011156)
5.406.2022Ready for Exchange 2019 CU-12 SecurityUpdate (KB5014261)
5.406.2022Ready for Exchange 2016 CU-22 SecurityUpdate (KB5008631)
5.406.2022Ready for Exchange 2016 CU-22 SecurityUpdate (KB5012698)
5.406.2022Ready for Exchange 2016 CU-23 (KB5011155)
5.406.2022Ready for Exchange 2016 CU-23 SecurityUpdate (KB5014261)
5.406.2022Ready for Exchange 2013 CU-23 SecurityUpdate (KB5008631)
5.406.2022Ready for Exchange 2013 CU-23 SecurityUpdate (KB5014260)
5.406.2022Ready for Outlook 2021 May 2022
5.406.2022Ready for Outlook 2019 May 2022
5.406.2022Ready for Outlook 2016 May 2022
5.406.2022Ready for Outlook 2013 May 2022
 
5.312.2021Ready for Exchange 2019 CU-11 SecurityUpdate (KB5007409)
5.312.2021Ready for Exchange 2016 CU-22 SecurityUpdate (KB5007409)
5.312.2021Ready for Exchange 2013 CU-23 SecurityUpdate (KB5007409)
5.312.2021Ready for Outlook 2021 December 2021
5.312.2021Ready for Outlook 2019 December 2021
5.312.2021Ready for Outlook 2016 December 2021
5.312.2021Ready for Outlook 2013 December 2021
5.312.2021Ready for Windows 11 Version 21H2
5.312.2021Ready for Windows 10 Version 21H2
 
5.210.2021Advanced detection whether Outlook 2021
5.210.2021Log (Environment): Remove various log entries (MS-ExchangeServer: ??? | MS-MAPICDO: ??? | MS-Outlook: ??? )
5.210.2021Ribbon/Toolbar: Label renamed (Settings Options -> Options)
5.210.2021Ready for Exchange 2019 CU-11 (KB5005334)
5.210.2021Ready for Exchange 2019 CU-11 SecurityUpdate (KB5007012)
5.210.2021Ready for Exchange 2016 CU-22 (KB5005333)
5.210.2021Ready for Exchange 2016 CU-22 SecurityUpdate (KB5007012)
5.210.2021Ready for Exchange 2013 CU-23 SecurityUpdate (KB5007011)
5.210.2021Ready for Outlook 2021
5.210.2021Ready for Outlook 2019 October 2021
5.210.2021Ready for Outlook 2019 September 2021
5.210.2021Ready for Outlook 2016 October 2021
5.210.2021Ready for Outlook 2016 September 2021
5.210.2021Ready for Outlook 2013 October 2021
5.210.2021Ready for Outlook 2013 September 2021
5.210.2021Ready for Windows 11
5.210.2021Ready for Windows 10 Version 21H1
5.210.2021Fix: License test failed. License file ... could not be found! (-> Display path+license file)
5.210.2021Fix: License test failed. A problem occurred with the license file ... in ... occurred! (-> Display path+license file)
5.210.2021Fix: License test failed. License file ... is empty (0 KB) or corrupt! (-> Display path+license file)
5.210.2021Fix: License test failed. License file ... could not be processed due to lack of permissions! (-> Display path+license file)
 
5.108.2021Digital code signing (new certificate until 2024)
5.109.2021PDF file names individually editable (for single conversion)
5.108.2021Setup: 'Sorry but NO installed MS-Outlook could be found!' -> extended hint
5.108.2021Ready for Exchange 2019 SecurityUpdate (CVE-2021-34473/34523/31207)
5.108.2021Ready for Exchange 2016 SecurityUpdate (CVE-2021-34473/34523/31207)
5.108.2021Ready for Exchange 2013 SecurityUpdate (CVE-2021-34473/34523/31207)
5.108.2021Ready for Outlook 2019 August 2021
5.108.2021Ready for Outlook 2016 August 2021
5.108.2021Ready for Outlook 2013 August 2021
5.109.2021Support for more than 50 *.pdf file name patterns
5.109.2021Watermark (only in demo/evaluation version)
 
5.007.2021Advanced detection whether Office365
5.007.2021Advanced logging of the current MAPI profile (accounts, autodiscover url, Office365, delegates...)
5.007.2021Ready for Exchange 2019 CU-10 (KB5003612)
5.007.2021Ready for Exchange 2019 CU-10 SecurityUpdate (KB5004780)
5.007.2021Ready for Exchange 2019 CU-9 SecurityUpdate (KB5003435)
5.007.2021Ready for Exchange 2016 CU-20 SecurityUpdate (KB5003435)
5.007.2021Ready for Exchange 2016 CU-21 (KB5003611)
5.007.2021Ready for Exchange 2016 CU-21 SecurityUpdate (KB5004779)
5.007.2021Ready for Exchange 2013 CU-23 SecurityUpdate (KB5003435)
5.007.2021Ready for Exchange 2013 CU-23 SecurityUpdate (KB5004778)
5.007.2021Ready for Outlook 2019 July 2021
5.007.2021Ready for Outlook 2019 June 2021
5.007.2021Ready for Outlook 2019 May 2021
5.007.2021Ready for Outlook 2016 July 2021
5.007.2021Ready for Outlook 2016 June 2021
5.007.2021Ready for Outlook 2016 May 2021
5.007.2021Ready for Outlook 2013 July 2021
5.007.2021Ready for Outlook 2013 June 2021
5.007.2021Ready for Outlook 2013 May 2021
 
4.904.2021Advanced detection whether Outlook 2019
4.904.2021Ready for Exchange 2019 CU-8 SecurityUpdate (KB5000871) -> 7CVEs (Hafnium)
4.904.2021Ready for Exchange 2019 CU-9 (KB4602570)
4.904.2021Ready for Exchange 2019 CU-9 SecurityUpdate (KB5001779)
4.904.2021Ready for Exchange 2016 CU-19 SecurityUpdate (KB5000871) -> 7CVEs (Hafnium)
4.904.2021Ready for Exchange 2016 CU-20 (KB4602569)
4.904.2021Ready for Exchange 2016 CU-20 SecurityUpdate (KB5001779)
4.904.2021Ready for Exchange 2013 CU-23 SecurityUpdate (KB5000871) -> 7CVEs (Hafnium)
4.904.2021Ready for Exchange 2013 CU-23 SecurityUpdate (KB5001779)
4.904.2021Ready for Outlook 2019 April 2021
4.904.2021Ready for Outlook 2016 April 2021
4.904.2021Ready for Outlook 2013 April 2021
4.904.2021Fix: All picker/selection dialogs: check and correct screen position (was sometimes displayed outside the screen and was not visible)
 
4.811.2020Manifest (.exe) updated (permission problems like Access denied / Failed to open service manager / ...)
4.811.2020Porting to VisualStudio 2019
4.811.2020Check if new version available COMPLETELY removed
4.811.2020Setup: Conversion InstallShield -> WiX
4.811.2020Ready for Exchange 2019 CU-4 (KB4522149)
4.811.2020Ready for Exchange 2019 CU-5/6 SecurityUpdate (KB4577352)
4.811.2020Ready for Exchange 2019 CU-6 (KB4556415)
4.811.2020Ready for Exchange 2019 CU-7 (KB4571788)
4.811.2020Ready for Exchange 2016 CU-14/15 SecurityUpdate (KB4536987)
4.811.2020Ready for Exchange 2016 CU-15 (KB4522150)
4.811.2020Ready for Exchange 2016 CU-16/17 SecurityUpdate (KB4577352)
4.811.2020Ready for Exchange 2016 CU-17 (KB4556414)
4.811.2020Ready for Exchange 2016 CU-18 (KB4571788)
4.811.2020Ready for Exchange 2013 CU-23 SecurityUpdate (KB4536988)
4.811.2020Ready for Outlook 2019 August 2020
4.811.2020Ready for Outlook 2019 July 2020
4.811.2020Ready for Outlook 2019 October 2020
4.811.2020Ready for Outlook 2016 August 2020
4.811.2020Ready for Outlook 2016 July 2020 (KB4484433)
4.811.2020Ready for Outlook 2016 October 2020
4.811.2020Ready for Outlook 2013 August 2020
4.811.2020Ready for Outlook 2013 July 2020 (KB4484363)
4.811.2020Ready for Outlook 2013 October 2020
4.811.2020Ready for Outlook 2010 August 2020
4.811.2020Ready for Outlook 2010 July 2020 (KB4484382)
4.811.2020Ready for Windows 10 Version 1909
4.811.2020Ready for Windows 10 Version 2004
4.811.2020Ready for Windows SecurityUpdate (KB4520412) LDAP signing (ADV190023)
 
4.704.2019Check for new version can be disabled via registry (HKEY_CURRENT_USER\Software\OLXTools CheckforUpdates 0/1)
4.703.2019Check if new version available (with version history display and direct download option)
4.703.2019Setup: new version 16 of the PDF component
4.703.2019Ready for Exchange 2019 CU-1 (KB4471391)
4.704.2019Ready for Exchange 2019 CU-1 SecurityUpdate (KB4487563)
4.703.2019Ready for Exchange 2019 SecurityUpdate (KB4471389)
4.703.2019Ready for Exchange 2016 CU-11 (KB4134118)
4.703.2019Ready for Exchange 2016 CU-11 SecurityUpdate (KB4471389)
4.703.2019Ready for Exchange 2016 CU-12 (KB4471392)
4.704.2019Ready for Exchange 2016 CU-12 SecurityUpdate (KB4487563)
4.703.2019Ready for Exchange 2013 CU-21 SecurityUpdate (KB4471389)
4.703.2019Ready for Exchange 2013 CU-22 (KB4345836)
4.704.2019Ready for Exchange 2013 CU-22 SecurityUpdate (KB4487563)
4.704.2019Ready for Exchange 2010 SP3 RU-27 (KB4491413)
4.703.2019Ready for Exchange 2010 SP3-RU26 (KB4487052)
4.703.2019Ready for Outlook 2019 March 2019
4.703.2019Ready for Outlook 2016 March 2019 (KB4462196)
4.703.2019Ready for Outlook 2013 March 2019 (KB4462206)
4.703.2019Ready for Outlook 2010 March 2019 (KB4462229)
 
4.6.112.2018Fix: Folder selection does not appear or hidden behind other windows
 
4.611.2018Ready for Exchange 2019 (On Premise)
4.611.2018Ready for Outlook 2019
4.611.2018Ready for Outlook 2019 October 2018 (KB4461440)
4.611.2018Ready for Outlook 2016 October 2018 (KB4461440)
4.611.2018Ready for Outlook 2016 PU-September 2018 (KB4092462)
4.611.2018Ready for Outlook 2013 October 2018 (KB4092477)
4.611.2018Ready for Outlook 2013 PU-September 2018 (KB4092469)
4.611.2018Ready for Windows 10 version 1809 October 2018
 
4.509.2018Digital code signing (new certificate until 2021)
4.509.2018Ribbon/Toolbar: Label under OLX icon changed (GANGL -> gangl.de)
4.509.2018Ribbon/Toolbar: Link behind OLX icon disableableableable via registry (OLXTools\AddIns->RibbonDisableLogoUrl 0|1)
4.509.2018Start of the AddIn can be deactivated via registry (OLXTools\xxx->LoadWithOutlook 0|1)
4.509.2018Ready for Exchange 2016 CU-10 (KB4099852)
4.509.2018Ready for Exchange 2013 CU-21 (KB4099855)
4.509.2018Ready for Exchange 2010 SP3-RU22 (KB4073537)
4.509.2018Ready for Outlook 2016 PU-July 2018 (KB4022230)
4.509.2018Ready for Outlook 2013 PU-July 2018 (KB4022242)
4.509.2018Ready for Windows 10 version 1803 July 2018 (KB4340917)
4.509.2018Fix: Error: Failed to find GAL in Addrbook [Win10]
 
4.405.2018Ready for Exchange 2016 CU-9 (KB405522)
4.405.2018Ready for Exchange 2013 CU-20 (KB4037224)
4.405.2018Ready for Exchange 2010 SP3-RU20 (KB4073537)
4.405.2018Ready for Outlook 2016 PU-May 2018 (KB4018372)
4.405.2018Ready for Outlook 2013 PU-May 2018 (KB4018376)
4.405.2018Ready for Windows 10 version 1803 (KB4103721)
4.405.2018Fix: Setup: 'Sorry but NO installed MS-Outlook could be found!' -> new detection logic and (in case of error extension by OLXDetectOutlook).
 
4.304.2017Ready for Exchange 2016 CU-4 (KB3177106)
4.306.2017Ready for Exchange 2016 CU-5 (KB4012106)
4.307.2017Ready for Exchange 2016 CU-6 (KB4012108)
4.304.2017Ready for Exchange 2013 CU-15 (KB3197044)
4.306.2017Ready for Exchange 2013 CU-16 (KB4012112)
4.307.2017Ready for Exchange 2013 CU-17 (KB3197044)
4.304.2017Ready for Exchange 2010 SP3-RU16 (KB3184730)
4.306.2017Ready for Exchange 2010 SP3-RU17 (KB4011326)
4.307.2017Ready for Windows 10 Creators Update 1703 (KB4022716)
4.306.2017Options: Assign a definable Outlook category to converted mails
4.306.2017Fix: Multiple query by filing location?
 
4.210.2016Ready for Exchange 2016 CU-2 (KB3135742)
4.210.2016Ready for Exchange 2013 CU-13 (KB3135743)
4.210.2016Progress bar during processing
4.210.2016Generated PDF receives date/time of the converted message
4.210.2016PDFs with the same name get suffix _X
4.210.2016PDFPrinter (former) completely removed
4.210.2016separate service OLXConvert Agent (former) completely removed
4.210.2016Ready for Windows 10
4.210.2016Ready for Windows 8 & Windows 8.1
4.210.2016Ready for Windows Server 2012 (R2)
4.210.2016Fix: Unicode characters in subject
 
4.110.2015Deployment digital certificate
4.110.2015Digital code signing (certificate)
4.109.2015Failed entries can be deleted from list
4.109.2015No more support for corrupt RTF mails
4.110.2015License upgrade check under Outlook 2016
4.102.2016License check extended (logging of the current license...)
4.110.2015Log: Determine & log the group memberships of the current user removed.
4.110.2015Log: Correct logging of the Windows version used
4.110.2015Log: Log the Outlook version used (32/64-bit).
4.110.2015Setup: Adaptation to Windows 8 / 10 / Server 2012 (grouping of shortcuts, manifest...)
4.110.2015Ready for Windows 10 (does NOT apply to Agent)
4.110.2015Ready for Windows Server 2012 (R2) (does NOT apply to Agent)
4.102.2016Ready for Exchange 2013 CU11
4.110.2015Ready for Outlook 2016 (32/64-bit)
4.109.2015Fix: [OL2013] 'Failed to find Default-MessageStore' (due to Magic-Property in PR_EntryID)
4.109.2015Fix: Agent hangs when converting corrupt RTF mails
 
4.010.2013Ready for latest MAPICDO version 6.5.8320
4.010.2013Ready for Exchange 2013
4.010.2013Ready for Exchange 2013 CU2 (KB2859928)
4.010.2013Ready for Exchange 2010 SP3-RU1 (KB2803727)
4.010.2013Ready for Exchange 2010 SP3-RU2 (KB2866475)
4.010.2013Ready for Exchange 2007 SP3-RU10 (KB2788321)
4.010.2013Ready for Exchange 2007 SP3-RU11 (KB2873746)
4.010.2013Ready for Windows Server 2012
4.010.2013Ready for Windows 8 (32-bit & 64-bit)
4.010.2013Fix: Empty OLXAgent error report mails
 
3.012.2012Prevent add-ins from being deactivated [OL2013]
3.012.2012License upgrade check under Outlook 2013
3.012.2012Log: Correct logging of the Outlook version used (32/64-bit).
3.012.2012Setup: New version 4.5 of PDFConverter (32-bit & 64-bit)
3.012.2012Ready for Office365
3.012.2012Ready for Outlook 2013 (32/64-bit)
3.012.2012Ready for Windows 8 (32/64-bit)
3.012.2012Fix: Agent operable under Win8/WinServer2012 [-> not possible due to technical MS restrictions].
3.012.2012Check for Click-to-Run Installation [OL2010/2013]

Convert Long-term archiving of e-mails to PDF 5.4.0 Long-term archiving of e-mails to PDF Windows Windows Outlook Exchange Office365 Exchange-Online